A New Academic Year

The new academic year is now underway and course packs with registers, enrolment forms and on-line enrolments are being posted out to you.

Because of the changes made this academic year which allows students to enrol by phone, it means that course packs are posted to you just one week prior to the start date. They are sent out first class so should reach you in plenty of time, providing we have your up to date address on file.

Please remember that the start of each academic year means that students will need to complete a full enrolment form regardless if they have completed a course with the WEA in a previous year. Once they have filled in a full enrolment form, the student can then complete a re-enrolment for any subsequent courses they may wish to undertake – providing that all of their details are still the same.

The majority of the fields on the enrolment form are mandatory. Please ensure you have familiarised yourself with the guidance provided to you in your Tutor Pack which was sent to you in August.

As always, if you have any queries, please do not hesitate to contact us at Regional Office on 0115 9628400.

British Sign Language

Are you able to use and interpret BSL?

A student needs support in a Functional Skills English course in Nottingham and a support tutor is needed who can be a BSL interpreter.

If you are able to do this, please contact Vicki Jones – vjones@wea.org.uk.

Registers: Keeping it simple for larger and longer courses!

Are you a tutor for a course which has more than 20 students in attendance, runs for more than 30 weeks or a combination of both?  If so, please read the following which you will find useful when completing registers.

Background

When you return your completed register to Regional Office (RO), Marina and I undertake a validation process, which means based on a set of rules we a) calculate the potential and actual attendance of your course and b) calculate individual students’ start date, finish date and number of hours taught. Because of the vast number of possible attendance pattern scenarios, it is essential that each students’ ‘attendance cell’ is completed for every single session – without exception. For a course which has less than 20 learners and less than 30 weeks, this can be easily detailed on a single register, but for a course greater than this, it can no doubt become daunting to keep track.

To keep things uncomplicated for you, and to prevent Marina and I raising queries, the following best practice should be adhered to:

  1. Courses of more than 20 students (not necessarily still in attendance).
  • A second register should be requested from RO.
  • On the front of the register, in the top right hand corner, write Register 1 or Register 2 as appropriate

2.  Courses of more than 30 weeks

  • A second register should be requested from RO.
  • On the front of the register, in the top right hand corner, write Register 1 or Register 2 as appropriate.
  • It is essential that Student A who appears in row 1 on register 1 is the same student in row 1 of register 2; regardless if the student is still attending or has withdrawn from the course. (this enables every ‘attendance cell’ to be counted, and prevents confusion where different student names can be very similar).
  • If a student finishes or withdraws early from the course, it is advised that the learning outcome and destination code is entered at that stage.
  • If a student starts the course late, their name must appear on both registers e.g. Register 1 and 2 using the same row.

3.  Course of more than 30 weeks and more than 20 students enrolled (not necessarily still in attendance).

  • Three extra registers should be requested from RO.
  • On the front of the register, in the top right hand corner, write Register 1, 2 3 or 4 as appropriate.
  • It is essential that Student A who appears in row 1 on register 1 is the same student in row 1 of register 2; regardless if the student is still attending or has withdrawn from the course. Likewise Student Z who appears in row 1 of register 3 is the same student in row 1 of register 4 (this is enables every ‘attendance cell’ to be counted, and prevents confusion where different student names can be very similar).
  • If a student finishes or withdraws early from the course, it is advised that the learning outcome and destination code is entered at that stage.
  • If a student starts the course late, their name must appear on both ‘pairings’ of registers e.g. Register 1 and 2 or Register 3 and 4 using the same row.

If you have any queries, please do not hesitate to get in touch with Marina and I at Regional Office. (Tel: 01159 628400)

Marina and I would like to know if our postings are helpful. If you have found this posting to be useful, please press LIKE.

 

 

An invitation to everyone in the East Midlands WEA to join a celebration of the WEA

Working alongside two professional artists and WEA tutors, Roz Beeson and Rebecca Spear, you are warmly invited to contribute in any way you wish to creating a textile/mixed media hanging which will celebrate and tell your personal stories about the East Midlands WEA. We hope as many people as possible will join us over the coming year to help create what will be a glorious piece of work which will tell a story, which we can use as a touring exhibition and which will be a lasting legacy for the region. We are looking for artists, crafters, stitchers, creative writers, engineers, woodworkers, historians, geologists, musicians, embroiderers, readers of books, people with ideas, people with no ideas but a willingness to learn and support, bloggers, Tweeters, photographers, archaeologists, cataloguers, researchers, people with no experience of any of the above, people with lots of experience and those with anything in between – in fact anyone who knows and loves the WEA, anyone who is driven mad by the WEA and anyone who wants to tell their story with the WEA! You will sometimes work with Roz and Rebecca and sometimes work on your own in smaller groups, but you will always be part of something that is growing and building and which will come together as a whole. This is an opportunity to be creative together and to work together, but also to bring our WEA community closer and at the same time grow that community. Will you join us for a preliminary meeting so we can start to hear your ideas, start to plan how things will develop, start to think about how and with what materials you could work and meet Roz and Rebecca? Over the coming months we will have meetings in a number of locations around the region, but we are starting in the following two venues:
Tuesday 27th September         19.00 – 21.00

WEA, The Mill, Lodge Lane, Derby  DE1 3HB

Parking available in The Mill car park

Tuesday 4th   October              14.00 – 16.00

WEA, 101 Hinckley Road, Leicester LE3 0TD

Car park on Fosse Road South next to the Westcotes Health Centre – 4mins walk to 101

Please do come along. We look forward to seeing you!

Let us know if you are coming: derbyoffice@wea.org.uk

Research into Special Collections and the Curriculum.

The message below has been received by WEA from Joetta Harty who is studying at Robert Gordon University.  Please complete the survey if you feel that you can help.

Hello,

As part of my post graduate dissertation for an MSc in Library and Information Studies I am conducting research on the following topic: Special Collections and the Curriculum: Archive and Special Collection Use on Undergraduate and Adult / Lifelong Learning Courses. The remit of the research is to gather data on where and how Archive and Special Collection (ASC) material is being used on courses and / or course modules from various academic disciplines, beyond the purposes of enhancing information literacy. The study is inclusive of physical and digital collections.

I would be grateful if you would forward the survey link to tutors or others in regional branches of the WEA involved with courses which meet the remit of this research, for example, particular courses that I would like to include in my research include Maps and Power, The Rise and Fall of Communism, The Enlightenment, Art and Collecting, and Georgian and Regency York. Please feel free to complete more than one survey if you are involved  with more than one course that meets the criteria above. Thank you in advance for your time.

Survey: The use of archival and  special collections material in undergraduate and lifelong learning  courses https://docs.google.com/forms/d/10r-3oMpEd-zsFb5Jbo5YTBeF5GEAynCxyPimBBL4uII/viewform?c=0&w=1&usp=mail_form_link

Used CDs for recycling

PLEASE NOTE THESE CDs HAVE NOW FOUND A GOOD HOME

Here at regional office we’ve a box of around 60 used CDs that are no longer needed.

If any of you creative types would like them for one of your courses email me and I’ll get them out to you.

Nikki Cleaver ncleaver@wea.org.uk

I am thinking wind chimes or similar but bet there are many other uses!

Singing Tutor needed: Leicester

A Singing tutor is needed to teach an established group from Friday 23rd September 2016, 10.30am – 12.30pm for 11 weeks at the ‘Y’ Theatre in Leicester. Please email Karen Chouhan (kchouhan@wea.org.uk) or Nusrat Hathiari (nhathiari@wea.org.uk) for an expression of interest.

Maths Tutor Needed! — WEA East Midlands EME Blog

An experienced and qualified tutor is needed to work in Chesterfield and Retford. Please contact Vicki Jones for further details: vjones@wea.org.uk

via Maths Tutor Needed! — WEA East Midlands EME Blog

Tutor Portal Video Guides

WEA national have produced the following video walk through’s to help introduce the tutor portal to new & existing tutors. Currently the resources are limited to “How to login” & “Tutor Portal front page” videos but further video’s are going to be uploaded to illustrate all aspects of the tutor portal, notably the Course Information Sheets and Tutor Course Reports. Click here to view the Youtube page or watch the videos below:

 

 

For further help with the tutor portal contact Rick Marshall-Pearce at Regional Office on 0115 9628406 or email rmarshall-pearce@wea.org.uk

Free to a good home

We’ve a large  box full of bottle tops of various shapes, sizes and colours sitting here in regional office.

If anyone would like these to use in a creative way with their students this autumn  please contact Nikki Cleaver ncleaver@wea.org.uk and I’ll arrange to get them to you.

We’d appreciate a picture of what the tops are eventually used for.

We were planning to create a mosaic for one of our outside walls at regional office but we’ll not have the time to do this in the near future.

We are happy to keep collecting bottle tops tho!